Annual Meeting Minutes
Date: 25 January 2025
Time: 1:00 pm
Location: Portside, Harpers Ferry
Attendance: (21) members
Meeting of General Membership was held and the meeting was called to order at 1:11pm by Jeremy.
Secretary Fawn, read the previous meeting minutes from the December 2024 meeting.
Treasurer’s Report – Finance officer, Sara read the report for October/November and reported:
Combined totals: Expended: (-$1,034.00); total income (+$203.00)
Current balance of all accounts $48,854.83
A motion was made to accept the finance report:
Motion: 1st Jamie Cahalan 2nd: Tim Miller
In favor: All hands
Opposed: None
Old Business.
1. Membership Cards/Dues 2025. Get your dues in. On the Board of Directors agenda for January is to adjust the membership calendar window to a fiscal year.
If you have a new machine and are a lifetime member, please scrape off the old sticker before selling and talk with Don to get a replacement for your new rig.
2. Volunteers for Positions: Map Volunteer. In discussion, Don has our computer Map Program expiring in May 2025. He is turning to the Board to decide what to do when it expires if there is not a relief for him. He is willing to continue helping with the sponsorship collection but would like to find someone else to take over the computer and distribution side. There was a long discussion, and a few will reach out to a few they think would be a good fit along with a specific drive to ask our Membership to step-up. The consensus of the meeting was that we have asked for almost 2-years for a volunteer and not had any. As disappointing as this is- the leadership will have to decide.
Discussion Bottom Line: If we do not find someone to step up and take over, then as of May 2025, the board will have to vote to not renew our account with the Map programming and when the paper maps are gone- we will not print anymore. We have enough on hand to get through the year and to cover the 2-year sponsorship window that was paid. This is tabled until our March 2025 meeting to see if we have any volunteers or if those reaching out to others are fruitful.
3. Club Gear / Online Sales Updates- None to report.
4. Allamakee County Child Care Fund. The program details will be forwarded over to a few of the upcoming community rides for consideration.
A motion was made for a one-time donation of $1,000 from the club:
Motion: 1st Dennis Herman 2nd: Don Herman
In favor: All hands
Opposed: None
5. Trailer Maintenance. We previously approved maintenance. Will reach out to two local business and club members to see if they will be able to perform this by spring.
4. Spring Clean- up, Adopt A Highway, dates: April 5th Primary; April 12th snow date. A discussion on doing a Post Clean-Up Club Party/Get-together with details to follow at the March 2025 meeting.
A motion was made for the Post Clean-Up Club Party:
Motion: 1st: Jamie Cahalan 2nd Dennis
In favor: All hands
Opposed: None
5. Food Bank Non-Perishable Collection. We collected a trunk load of food items along with $70 cash to split between Waukon and Lansing Food banks. As noted in December’s meeting minutes, VP Krystal challenged anyone that brought a food item to the January meeting would be in a drawing for club gear. Bill Mulholland was the winner of a club sweatshirt. He graciously donated the item back to the club to use in a future silent auction/fundraiser. Thank you, Bill!
New Business
1. Bi-Monthly Meetings proposal Ex: Jan, Mar, May, Jul, Sep, and Nov. were brought to the floor. In discussion it was so that people could count on specific months for meetings. The day/date will be fluid to work around events and holidays.
A motion was made to accept the bi-monthly meetings:
Motion: 1st: Don Herman 2nd: Sara Miller
In favor: All hands
Opposed: None
2. 2024 Landowner appreciation gifts. Our landowners are integral for our club events. Without their generosity of time and property, we would not have the opportunity to do these.
A motion was made to send a ‘Thank you’ with a $100 Gift Card to this year’s land owners: George Beardmore and Rick & Carol Welper :
Motion: 1st: Sara Miller 2nd: Dennis Herman
In favor: All hands
Opposed: None
3. Elections
The results and approval of the Membership for final floor nomination and ballot votes for the following positions.
President – Chad Radloff
Vice President – Krystal Cahalan
Secretary – Fawn Brickman
Treasury – Sara Miller
Membership Secretary – Don Herman
Board Directors – Dennis Herman and Doug Theobald
Membership-In favor: All hands
Opposed: None
Thank you to Kate Pahl and Tami Theobald for tallying the ballots with the Secretary.
In addition, prior to the vote taking place, Board member Jamie Cahalan asked that people write in their desires for the club in 2025. In summary we had multiple requests to have club driven Potluck rides and Destination Rides.
Other items:
1. VP Krystal brought to the club’s attention that Clayton County SxS Riders are interested in connecting with clubs across Iowa to communicate updates on what is happening at the state level regarding our riding privileges. She plans to meet with Clayton County SxS Riders soon and plans to bring information back to our next club meeting.
2. Don Herman (Membership) did advise the membership that he went through and cleaned out all non-paid members. Currently we have 168 paid members (129 Life Members & 39 Annual Members).
Upcoming Area Rides (Club Only):
None
Upcoming Area Rides (Non-Club):
19 -23 July 2025- C.A.L.I.S.A’s ride, Garber, IA (Start & Finish)
Next Meeting: March 2025, TBD
A motion was made to end meeting at 2:32pm
Motion: 1st Ed Brickman 2nd: Darcy Radloff
In favor: All hands
Opposed: None
This is my last correspondence as your outgoing President. Thank you for all of your support over the past 3-years. I look forward to being on the other side and to continue enjoying the club and the friendships that have formed.
Thank you,
Jeremy Bjerke
Allamakee County ATV UTV Club
Club President